Macedon Primary School Newsletter

9 February 2022

School Values: Respect, Responsibility, Creativity, Integrity, Teamwork

Principal's Report

Dear parents and carers,

School Council – Notice of Election

We are holding an election to fill the vacant positions on the school council for 2022/2023.  There are three parent positions and two DET employee positions that will be vacated by the end of February.  The school council is an important opportunity for parents and staff to become involved in the governance and support for the school.  The school council oversees the financial, facilities and programs such as the before and after school care, the Macedon PS pine plantation and the Farmers’ market.  The school council also supports the school to operate with strong governance and transparency.  There is no special prior knowledge or experienced required for parents to be on school council and we encourage you to consider this option if you are interested.  If you would like further information please contact me, I am happy to answer any questions you have.  All of our meetings are open meetings and we invite you to attend if you are interested is seeing how they run before you decide to nominate.  Our next meeting is on Wednesday 16th of February via WebEx, please email me for the details.

The school council membership term is two years. Below is a timeline of the election process.

If you would like to nominate someone, or self-nominate, please fill in and submit your form to the front office by 4pm on Friday 19 February.  You can find the forms at the front office.

School Council Election Process and Timeline 2022



Notice of election and call for nominations

Wednesday 9 February 2022

School Council Meeting - invitation to observers

Wednesday  16 February 2022

Closing date for nominations

Friday 18 February 2022

The date by which the list of candidates and nominators will be displayed

Monday 21 February 2022

The date by which ballot papers will be prepared and distributed

Thursday 24 February 2022

Close of ballot

Thursday 3 March 2022

Vote count

Friday 4 March 2022

Declaration of ballot

Friday 4 March 2022

Tentative first council meeting to appoint Community members (the principal will preside)

7.00pm Wednesday, 23 March 2022

Tentative first council meeting to elect office bearers (the principal will preside)

7.30pm Wednesday, 23 March 2022


Additional Rapid Antigen Test

We have received our next delivery of Rapid Antigen Tests and will be distributing them this afternoon via the student’s bags.  For our foundation students we will give them out tomorrow.  Each box of Rapid Tests will be labelled with your child's name.  This box you will receive via your child’s bag will contain five additional tests, two for next week, two for the following week and an additional spare test.  Once the Department of Education announces their plan for after the of the 25th of February I will let you all know. 

To date, the screening tests have helped us find positive COVID cases in the school that would have gone undetected.  This has supported us to reduce the risk and carry on with the students face to face which is a positive outcome.

Thank you for your support with these screening tests and I encourage you to continue with the testing twice a week.

Meet the Teacher and Parent Information Sessions – Via WebEx

On Tuesday 22nd and Wednesday 23rd of February the staff will be conducting the parent-teacher meetings via WebEx.  On the same two evenings we will also be holding short information session for each of the year groups to give you an overview of the year and give you an opportunity to talk to our teaching teams. The link for the online booking system for the individual parent teacher meetings will be emailed to you next week and then teacher will send you details on the WebEx meeting.  You will also be notified of the information session times and WebEx login details.  Foundation parents, you will not have a meeting in this time, however a 10min meeting has been built into each of the one-on-one assessments your children are doing.

Swimming Sports

I would like to wish the 3-6 students all the very best for the swimming sports tomorrow.  Spectators are welcome at the event.  If you intend to attend, please support our risk reduction measures by checking in, social distancing and wearing a mask.  Kyneton Aquatic Centre will be checking vaccination status at the entrance.  

Student Enrolment Information Forms

In the next few days, all students will receive a sand coloured document which lists the current personal details held by the school for your child(ren). Please ask your child for this form or look for it in their bag. If you could please take the time to check the details listed to ensure they are correct and then either;

  • if all the details are listed are correct, sign the form and return the sheet as it is, or
  • Make the necessary alterations, sign and return.

It is really important that we have your families most current details, especially in times of emergency or illness.

If your family circumstances have changed and parents are no longer living together, we have an alternative family form. If you could please send this into the office with the updated situation.

Kind regards and Sampai jumpa (until next time)


Lunch orders

Lunch orders are every Friday, please make sure you have the correct class name and room number. Please try to avoid dropping directly at Red Door as this create issues when lunch orders arrive at school.

The menu is available here: 

Important Dates

10 February - Year 3 -6 House Swimming Sports

22 February - Parent-teacher interviews

23 February - Parent-teacher interviews

From the office

Limiting cash transactions

QKR - this is the preferred payment method at Macedon Primary. It is a free app on your smartphone or it can be downloaded onto your computer. It allows you to pay for excursions, camps and other school related payments. No more searching for coins! We would really appreciate it, if families could use QKR (or BPAY) to reduce cash handling in the office.  If you need any assistance setting up QKR on your phone, please contact the office.

Working with Children Check

All parent helpers at Macedon Primary must have a valid working with children check. It is free for a volunteer check, please apply online at
If you have a valid working with check and have yet to provide it to the school, please email a copy or come into the office and we will take a copy.

First Aid

We are in the process of updating all student details. As such, we request that all Anaphylaxis, Allergy and Asthma plans are updated (if needed) including a recent photo of your child, or Medication Authority Forms (for any other medication held at the school) are completed for 2022, and forwarded to the office no later than the end of next week. This will ensure we have the most up-to-date information possible.

We also request all medications held for your child are in date.

School's Privacy Policy

Our school collects, uses, discloses and stores student and parent personal information for standard school functions or where permitted by law, as stated in the Schools’ Privacy Policy.

Please take time to remind yourself of our school’s collection notice, found on our website  For more information about privacy, refer to: Schools’ Privacy Policy —


A reminder for parents/guardians and staff the Department of Education does not hold insurance for personal property brought to school and it has no capacity to pay for any loss or damage to such property.

Parents or guardians of students, who do not have student accident insurance, are responsible for paying the cost of medical treatment for injured students, including the cost of ambulance attendance or transport as well as any other transport costs.  Parents/guardians can purchase insurance policies from commercial insurers.

Camps, Sports, Excursion Fund (CSEF)

The Camps, Sports and Excursions Fund helps ensure that no student will miss out on the opportunity to join their classmates for important, educational and fun activities. School camps provide children with inspiring experiences in the great outdoors, excursions encourage a deeper understanding of how the world works and sports teach teamwork, discipline and leadership. All are part of a healthy curriculum. CSEF will be provided by the Victorian Government to assist eligible families to cover the costs of school trips, camps and sporting activities. If you hold a valid means-tested concession card or are a temporary foster parent, you may be eligible for CSEF. A special consideration category also exists for asylum seeker and refugee families. The allowance is paid to the school to use towards expenses relating to camps, excursions or sporting activities for the benefit of your child. The annual CSEF amount per student is $125 for primary school students. Contact the school office to obtain a CSEF application form. If you received CSEF last year, please note that you must complete a new CSEF Form for 2022 and return to the office by the end of February. 

Conveyance Allowance

Parents have primary responsibility for transporting their children to and from school. The Department of Education (DET) provides financial assistance in the form of a conveyance allowance to help families in rural and regional Victoria with the cost of transporting their children to their closest appropriate school. The conveyance allowance is a contribution towards transport costs and is not intended to cover the full cost of transporting children to and from school. The allowance is an acknowledgement of the often limited government-provided transport infrastructure available outside metropolitan Melbourne. A conveyance allowance is provided to a student on the basis of individual eligibility.

To receive a conveyance allowance individual students must meet all of the following criteria:

1.      Attend a school/campus located outside the Melbourne Urban Growth Boundary.

2.      Attend the closest appropriate school/campus. For students attending government schools, this will be the closest school appropriate to the age and gender of the student (e.g. primary, secondary, single sex).

3.      Reside 4.8km or more from the school (shortest practicable route calculated by school at time of application from the student’s home to the school attended).

4.      Be of school age (between five and 18-years-old at the time of application), and a resident of Victoria.

5.      Be enrolled and travelling to school three or more days per week.

Students’ circumstances can change during their school years (e.g. moving residence or changing schools). Change of circumstances affects eligibility and a new application must be submitted with each change of circumstance. If you are unsure if you are eligible for Conveyance Allowance please contact the office.

If you received Conveyance Allowance last year, please note that you must complete a new Conveyance Allowance Application Form for 2022 and return to the office ASAP.

Conveyance Allowance applications must be lodged in early March, therefore the Conveyance Allowance Application Forms must be received at the office no later than Friday 4th March 2022.

(No late applications can be accepted).

School Crossing

I have received a message from our friendly crossing guards about some unsafe crossing use.  Please make sure you are not parking over the crossing, or doing u-turns in front of the crossing.  Our ultimate goal is to keep our most precious little people safe.  Please do your bit by using the dedicated crossing and waiting for the guards to stop traffic and blow their whistle.  

Staff Carpark

The car park bays on Smith Street are reserved for staff carparking. Can parents please refrain from parking in these carparks during school pick up and drop off.

If you have any questions, please feel free to contact the office on 54261518 or email

Julie and Emma

Middle Gully Program Update

Middle Gully has survived another Summer break with the friendly support of a number of parents and students who regularly tended to the gardens.  Thanks to all of the families who came in and watered / weeded and tended to the gardens.

We are happy to be able to welcome parent helpers back to our Middle Gully program. We will be holding a planning meeting on Thursday the 10th of February at 2:15pm in the Eco Shed, all parents/guardians welcome!

 The sessions run from 2:00pm to 3:30pm on Thursdays. 

Please make sure that you have a valid Working With Children Check and double vaccination certificate that this has been shown to the office. 

Remember to be SunSmart

With the change of seasons we remind all students to please wear their hats when they are outside. UV radiation cannot be seen or felt , can be reflected off surfaces, can pass through light clouds and varies in intensity across the year (it is highest in Victoria from mid-August to the end of April). 

At lunchtime and recess we ask that children seek shade, slip on protective clothing, slap on a sun protective hat, slop on some sunscreen and slide on some sunglasses!

Hats are available to purchase from the Beleza Store in Gisborne

Thank you

Thank you to the Gisborne / Macedon Ranges RSL Sub Branch for the donation of 4 books for our library. They will be a welcome addition!

Outside School Hours Care

Welcome back for 2022!

Spaces are filling up for OSHC.  Most spaces are taken up by permanent bookings and we are unable to book casuals in (they will have to be placed on a waiting list).  If you have a permanent booking and do not need the service for After School please advise the program as soon as you know, preferably before 11.00am on the day so we are able to give that space to another child.  For Before School, please call before 6.30pm the day before or email the service on

Late cancellation fees apply if your child’s place is cancelled after 11.00am.  Further, if you do not cancel your child and they do not attend, fees may still apply.

Fee increase for 2022

Our rates for 2022 are: $16.00 for Before School Care (7:00am - 8:45am) and $23.00 for After School Care (3:30pm - 6:30pm). All you need to do is call the school 5426 1518 or email to book.  If the unexpected happens and a casual booking is required within 24 hours, please contact the school via phone, we cannot accept walk-ins after school.  Please note that enrolment forms need to be completed at least one business day before the first session of care.

Please pay through the school via Direct Deposit, using the following details (not BPay):

Account name: Macedon Primary School

BSB: 063-840

Account: 1003 4330

Vicki, Helen, Karen & Marie.

Guitar Lessons at Macedon Primary

Aaron Moar has been providing Macedon Primary students guitar lessons for a number of years, he is pleased to advise he is back in 2022 and is looking forward to meeting some new young guitarists next year. Please call Aaron on 0438 177 764 or email 

The Ranges Music Network

The Ranges Music Network is excited to bring it's unique brand of inclusive and accessible Group, Individual and Ensemble-based music education back to Macedon Primary!  Music has kicked off from Feb 7th -- including the MPS Band on Wednesdays after school -- but you can sign up any time.  Visit to learn more and enrol.


Community News

Macedon Primary School

Macedon Primary School acknowledges the Wurundjeri people as the traditional owners of the country upon which we learn and work. We recognise their continuing connection to land, water and community and pay respect to Elders past, present and emerging.